Headshots Day Planner
How long it will take to photograph your team, how many photographers you need, and what it costs. Built on how I actually scope these shoots: about 45 minutes to set up, then a few minutes per person.
I am an on-location photographer, so I come to you and bring the whole set: gray, black, or white backgrounds, plus the stands and lighting. I need about a 10 by 10 foot space, indoors or in shade. I recommend the gray background, which we can cut out later to drop in your brand colors. A private room helps with privacy, but I can build the set in a conference room, hallway, or open event space just as well.
How long does a headshot day take?
I budget about 45 minutes to set up and dial in the lighting on the first subject, then roughly 5 to 7 minutes per person after that. With a smooth flow, one photographer can comfortably photograph up to about 65 people in a full day, or closer to 100 with an assistant who keeps the line moving. Past that, it makes sense to split the shoot across additional days.
How many photographers do we need?
One photographer covers most corporate headshot days. For very large teams, the cleaner option is usually to spread the shoot across additional days rather than crowd everyone into one, which keeps the pace relaxed and the lighting consistent. Add an assistant to move a big line along faster.
How much does a corporate headshot day cost?
A headshot day is priced by how many people you photograph. It starts at $2,000 for a single person, $2,500 for two to four, $3,500 for five to twenty-five, and $4,500 for twenty-six or more, per day. Very large teams add additional days. Optional add-ons such as an assistant, live on-site editing, or detailed retouching adjust the total. Use the planner above for a ballpark, then reach out for an exact quote.
What does our team need to provide?
Very little. I can build a professional set in a 10 by 10 foot space, indoors or in open shade, and I bring all the lighting and backgrounds. A small private room is ideal for people who feel shy on camera, but a quiet corner of a conference room or lobby works great too.